Once the standstill period has elapsed with no challenge from unsuccessful tenderers you can award the contract providing you have obtained any internal approvals your organisation's governance requires.
Before awarding the contract to the successful tenderer(s) you may wish to refer to the checklist below:
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PRE-CONTRACT AWARD CHECKLIST |
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Was the standstill notice sent to all tenderers? |
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Were there any candidates concerned and if so was the standstill notice sent to them? |
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Has the standstill period actually passed? |
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Were any tenderers or candidates concerned not notified by fax or email? If so 15 day standstill applies. |
The contract documentation should be collated and finalised to reflect the successful tenderers submission and agreed terms and conditions. The documentation must be signed in duplicate by the appropriate authority levels in both the contracting and tenderer's organisations.
You must consider who you need to inform when a contract has been awarded and the information they will require e.g. notify stakeholders and users of the contract award providing them with timescales, details of the contract and any migration considerations. Many organisations have a governance process which requires internal approval to be obtained before the contract is awarded to a supplier.
If utilising an electronic tendering system, the Contract Award must be activated on the site. Please note that this may not generate correspondence to the tenderers and this should still be issued by the Procurement officer. The Contract Award Notice should also be created for OJEU.
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